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January 9, 2010
President White called the meeting to order with 59 members and guests present. The cooks were thanked for the soup and chili potluck. New members Wendell Bailey, Darryl Hanson, Brian, Sara, Jolee and Brady Powers, JoAn Bailey-Russell, Eric & Kim Snouffer were welcomed to the chapter. The 2010 chapter member directory was passed around to check for additions and errors.
A motion to approve the minutes as published was made by Al Grant, second by Bob Brantley and approved by members present.
The Treasurer’s report given by Jim Vokac was approved; motion by John DeRoos, second by Mike Noonan.
Floyd Diediker and Clint Allen reported on the upcoming MPA safety meeting to be held February 18th. The free meal will be served at 6 PM with the seminar to follow. All pilots are encouraged to attend this Wings accredited program. Clint and Marge Allen will perform a skit followed by a question and answer session. Henny Christensen will videotape the program.
A thank you card and aerial shot of 1H5 was received from MPA Chapter 20 for participating in the Poker Run held October 24, 2009. Thank you cards were also received from M.U.N.C.H. for the canned goods donation and from Willow Springs High School Band for hosting the refreshments tea room for the holiday band tour of homes. Holiday wishes were received from Ted Businger.
The 2009 EAA Chapter award for Web Editor and Newsletter Editor was presented to Brent Humphreys. He had been unable to attend the Christmas meeting. If you haven’t looked at the chapter website lately, you need to check out all the new features and updates. Also, the chapter has an assigned phone number. It is free of charge through Google Voice and all calls are forwarded to a number of choice and may be changed at any time. The chapter number is 417 233-1218.
Gene Pascoe’s biplane project is now safely tucked in the chapter hangar. Chapter members Clint and Marge Allen, Berlin Batesel, Bill Ghan, Ron White and Tom and Phyllis White moved it from Dora on December 16th. We thank the Pascoe family for donating the plane to the chapter. Jean and family are relieved to know it is out of the elements.
President White announced Bill Ghan received a letter of recognition from EAA. He has been a member of EAA Hall of Fame since 1997. He received a certificate and pen last month from EAA.
President White said it was time to address the heat situation in the shop area. Estimates on overhead radiant heaters similar to Mike Vaughn’s hangar are $1500-1800. There is approximately $xxxx in checking with $xxx going to headquarters immediately therefore we do not want to run low on funds. A show of hands indicated going ahead and pursuing heating the hangar. Discussion followed regarding propane tank rental versus purchase, size of tank and certification, estimated usage, propane cost versus natural gas, timing of installation. President White would like to see something in place before the MPA Safety Seminar in February. To work in the hangar now, Clint Allen has loaned his torpedo heater which burns kerosene at over $5 per gallon. At the present time, the kerosene is being provided by President White. Lynn Bentele pointed out we are already putting out money, go ahead and invest in something more permanent.
It is time to send Oshkosh the annual report. We still need a Young Eagle Coordinator. Bob Brantley has been asked to fill the position. He wanted to know how many pilots are going to be available to fly Young Eagles due to the cost of fuel, etc. Bob Bohemier, Henny Christensen, Mike Noonan, Brian Powers, Mike Vaughn, Mike and Tom White volunteered. Mike Vaughn said we should be able to get Howard Wolford and Tommy Boyd. Bob Brantley has agreed to be Coordinator; Ben Andre has volunteered to assist. We will try to have at least four events per year. The chapter Technical Advisor has always been Clint Allen; he has agreed to continue in that position. President White suggests we need a Flight Advisor; we need to get more members involved. David Johnson said that was one of the reasons that drew him to EAA while considering his project. The Flight Advisor not only gives timely hints and tips; they will give training advice. He feels that is something we desperately need. The application and duties are available online. Doc Openshaw suggested we nominate Lloyd Darter since he wasn’t there. There were no volunteers.
In early December, EAA Headquarters had a web-in-air broadcast on chapter record keeping, tax issues etc. Jim Vokac, Tom and Phyllis White signed up for it. The presentation was by attorney Patty Arthur. She said all chapters should have in their by-laws a dissolution clause stating where the chapter assets would go. She said they may go to another recognized 501C3 organization or revert back to EAA Headquarters. We need to be considering where we would want our assets to go. One suggestion would be the Willow Springs Community Foundation. Sharon Vaughn said it doesn’t require you file to someone, just have a statement in the by-laws stating the assets go to another non-profit. We would not have to designate a specific organization. Phill Knott said it is like a living trust you can change it anytime you want. Floyd Deidiker asked who completes the IRS Form 990. Jim Vokac files the 990EZ. Floyd said we should be able to tell the IRS then what the organization does to satisfy them. Secretary White stated the chapter has had no problems and none are foreseen. Tom Bentele mentioned there are also state statutes to adhere to. To keep in the good graces of the IRS, document what we do as a charitable, educational organization. Examples would be taking photos during functions and submitting press releases to the media. Also, keeping a registration log of when we had kids in for tours or functions. Ms Arthur also said all chapters should have a conflict of interest policy. The policy may be adopted in a corporate resolution rather than having to amend by-laws.
Bill Ghan said at the end of the year we handed out certificates, etc. One thing was overlooked. He expressed his thanks to the bridge builders, Ron and Mike White and all that helped complete it in 2009. The builders were given a round of applause. Ron White asked to recognize the bridge helpers: Doc Openshaw and John Smith helped on the columns; Howard Wolford made the memorial plates. He said there was a lot of help and it was a team effort. Secretary White mentioned if you go to flickr.com and search eaa1218, there is a group of bridge building photos from start to finish. Check out the Flickr slideshow Brent has on the chapter webpage also.
Treasurer Vokac said during landscaping Jerry L. Smith Way, the base for the airport sign needed to be poured to avoid delays with the landscapers. The city was limited on funds for the concrete and asked if the EAA would be able to contribute. He is now asking for member donations to reimburse the city for the concrete. We would prefer not to use chapter funds. Brent Humphreys asked if the new directives from the FAA regarding through the fence access would be an issue for Willow Springs. The airport has no federal funding therefore the directives do not apply.
A motion to adjourn was made by Lynn Bentele, second by John Smith and approved by members present.
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Meeting Minutes 
